Our Event Services

Conference room filled with round tables of attendees, a speaker on stage to the right, and a person filming on the far left.

Event Planning

From the moment the event begins to the final guest departure and beyond, Vision Production & Events offers seamless support at every step. We expertly organize every detail of your unique event to create an unforgettable experience. Whether you need full-service planning or specific assistance, Vision Production Events guarantees a smooth and memorable process from start to finish.

    • Project Management, Timelines, Workplans and Administrative Tools

    • Event Conceptualization, Evaluation of Program & Goals            

    • Budget Development + Management

    • Permitting, Insurance, Emergency Plans

    • Security and Safety Plans

    • Crowd Control and Contingency Planning

    • Concessions Service Plans

    • Venue Scouting & Contract Negotiation

    • Venue and Site Mapping 

    • Infrastructure Planning, Supply and Installation

    • Supplier Sourcing, Negotiation, Contracting, Management                 

    • Communications: Print Suites, Save-the-date, Participation Packages Invitations      

    • Specialty Sourcing

    • Attendee Favors, Custom Elements & Hospitality

    • Staffing Planning, Supply, Training and Management

    • Experience with Armed Services and Diplomatic Protocol

A long wooden outdoor dining table decorated with pink, yellow, and orange flowers in gold vases, with orange glassware and neatly arranged place settings, set for a special event.

Event Design

Our event design services transform your vision into a stunning, immersive experience. From concept to execution, we craft visually impactful environments that reflect your style, brand, and purpose—down to the finest detail. Whether it’s an elegant gala, corporate conference, or themed celebration, we bring creativity, cohesion, and wow-factor to every event we touch.

    • Conceptualization and Creative

    • Bespoke Environments

    • Experience Stations

    • Custom Builds + Fabrication

    • 3D modeling

    • Stage and Set Design

    • Floral Supply and Design

    • Lighting Design

    • Custom Rental Design + Supply

    • Event Layout and Flow

    • Logo & Event Branding

    • Custom Installations

    • Graphic Design

    • Print Suites, Save-the-date, Participation Packages, Invitations

    • Attendee Favors and Swag

    • Custom Merchandise and Accessories

    • Draping

    • Bespoke Elements

A diverse group of people in a meeting room with large windows, some sitting at a long table with laptops, coffee cups, and cameras, while others stand and converse near a whiteboard.

Event Strategy

Our Event Strategy services are designed to align your event with your bigger goals. We go beyond logistics to develop a comprehensive plan that drives engagement, maximizes impact, and delivers measurable results. From audience targeting to content planning and post-event analysis, we ensure every element is purposeful, strategic, and tailored to your success.

    • Campaign or Initiative Development    

    • Conceptualization + Messaging

    • KPI Identification and Tracking

    • Executive Structure Development

    • Infrastructure

    • Organizational Partnerships

    • Goal Setting & Growth Projection

    • Sponsor Deck & Collateral Creation

    • Media Partnerships

    • Celebrity Endorsement & Spokesperson

    • Strategic Scheduling

    • Market Research

    • Strategy Development for in-house teams

    • Committee Formation

    • Compliance & Reporting

    • Silent, Live & Virtual Auctions

    • Reporting

Silhouettes of camera operators and crew filming on a stage with bright blue and white stage lights, with a large screen displaying colorful graphics in the background.

Event Production

Our Event Production services ensure every detail runs smoothly, from the first load-in to the final breakdown. We handle all technical and logistical elements—lighting, sound, staging, and vendor coordination—with precision and professionalism. Whether it’s a live, virtual, or hybrid experience, we bring your event to life seamlessly and stress-free.

    • Audio/Visual Supply and Direction

    • Lighting Direction

    • Digital Visual Assets Creation

    • Print Assets Creation and Production

    • Program and Stage Management

    • Stage Hands and Technical Staffing

    • Executive Production and Show-Calling

    • Scriptwriting

    • Video Storytelling

    • Run of Show

    • Production Minute to Minute

    • Program Speaker Management

    • Talent Buying and Management

    • Registration & RSVP Platform Creation

    • Attendee Payment

    • Virtual and Hybrid Production

    • Silent, Live & Virtual Auctions

Large conference room with white chairs and round tables, three large blank projection screens, and a wooden ceiling with lighting fixtures.

Event Management

Our Event Management services provide end-to-end support to ensure your event is executed flawlessly. We oversee timelines, coordinate vendors, manage budgets, and handle on-site operations—so you can stay focused on your guests and goals. With a hands-on approach and meticulous attention to detail, we turn complex planning into a smooth, successful experience.

    • Registration + Ticketing

    • Materials Receiving and Storage

    • Materials Preparation

    • Stage and Scenic Transportation and Storage

    • Concessions and Catering Supply and Execution

    • Exhibition Space Planning

    • Exhibitor Management

    • Load and Strike Staffing and Planning

    • Attendee Travel & Transportation

    • Security & Personal Protection Support

    • Staffing & Volunteer Recruitment, Training & Management

    • Attendee Communications

    • Exhibitor and Sponsor Communications

    • Supplier Management

    • Room Block Management, Attendee Accommodations

    • Permitting + Insurance

Two baristas preparing drinks behind a counter, one smiling and holding a container, the other pouring coffee from a Chemex.

Guest Services

Our Guest Services team ensures every attendee feels welcomed, informed, and cared for from the moment they arrive. From smooth check-ins and VIP coordination to accessibility support and personal assistance, we handle every detail so your guests enjoy a seamless, stress-free experience.

    • On-Site Guest Concierge: Friendly staff available to assist guests with directions, information, and special requests.

    • Registration & Check-In Management: Efficient, welcoming check-in process with digital or on-site support.

    • VIP Guest Coordination: Customized handling for VIPs, speakers, and special guests, including arrival logistics and green room support.

    • Bespoke Gift Baskets

    • Accessibility Services: Inclusive experiences with ADA-compliant access, seating, and assistance.

    • Wayfinding & Signage Support: Clear, branded signage and knowledgeable guides to ensure smooth navigation.

    • Coat Check & Personal Item Storage: Secure and courteous handling of personal belongings.

    • Lost & Found Management: Dedicated staff and systems to manage and return lost items.

    • Hospitality Stations: Water, snacks, and comfort items for guest convenience throughout the event.

    • Crisis & Emergency Response Support: Trained staff prepared to handle any unforeseen issues with care and professionalism.

    • Post-Event Guest Follow-Up: Surveys, thank-you messages, and engagement opportunities to keep your audience connected.